Need to find duplicate records in Excel quickly and fix them? In this tutorial, I’ll show you two easy ways to find duplicates in Excel using a PivotTable and a COUNTIFS formula. If you’re preparing spreadsheet data for a database upload, HRIS import, CRM system, finance system, or any data cleanup project, checking for duplicate record combinations is an important step.

In this Excel tutorial, you’ll learn how to identify duplicate records in Excel by counting repeated combinations like Employee ID + Skill, so you can fix errors before uploading your data.

First, I’ll show you how to use a PivotTable to summarize your data and quickly spot duplicate records. Then I’ll show you how to use a COUNTIFS formula to identify the exact duplicate rows in Excel directly in your spreadsheet.

Example formula used in this video:
=COUNTIFS(A:A,A2,B:B,B2)

This Excel duplicate-checking method is useful for:
• employee records
• HRIS uploads
• invoice or transaction data
• customer or CRM records
• inventory lists
• database imports
• spreadsheet data cleanup

What you’ll learn in this video
• How to find duplicate records in Excel
• How to use a PivotTable to identify duplicates
• How to use COUNTIFS to flag duplicate rows
• How to clean up Excel data before uploading to a system
• How to validate grouped records in Excel

If you work with Excel for HR, finance, operations, reporting, or general office work, these tips can help you save time and avoid upload errors.

TIMESTAMPS
00:00 Find Duplicate Records in Excel
00:28 Example Dataset (Employee Skills Spreadsheet)
00:41 Create a PivotTable to Find Duplicates
01:51 Highlight Duplicate Records with Conditional Formatting
02:24 Identify Exact Duplicate Rows with COUNTIFS
04:35 Reset Sequential Numbering After Removing Duplicates

#exceltutorial #pivottable #countifs #datacleaning

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